PENDLETON CENTER for the ARTS

ROOM RENTAL AGREEMENT (page 1)

Name of Event: ______________________________________       Event Date: ___________________

 

Name: _____________________________________________        Phone: _______________________

 

Address: ____________________________________________________________________________

 

Select Room (circle)  AUDITORIUM / BAMBOO / BOARDROOM / CAFÉ / OTHER ____________     

 

Time of Event: _______ to _______  Time of Rental (including set-up, clean-up, etc.) ______ to_______

 

Charges                                                                                                                                                                                              

Room Rate                                 $________________

            

After Hours Cost ($20 /hr)         ________________

 

Subtotal                                         ________________

 

Refundable Cleaning Deposit  $           50.00                                           

 

Total Due                                     ________________

FOR OFFICE USE ONLY

Rental paid by (circle)   CHECK / CASH / CREDIT CARD

 

Amount paid $ _____________ Date paid _____________

 

Amount paid $ _____________ Date paid _____________

 

DEPOSIT

Paid by (circle)     CHECK / CASH / CREDIT CARD

 

DEPOSIT __ Returned (Date: ______)    __ Forfeited 

 

 

# Guests: __________  

 

Notes  _______________________________________________________________________________

__________________________________________________________________________________________________________________________________________________________________________

 

 

 

 

(Regular monthly rentals are given a 20% discount - contact the Arts Center for details)

PENDLETON CENTER for the ARTS

ROOM RENTAL AGREEMENT (page 2)

 

1. Scheduling of all events must be done through the office of the Pendleton Center for the Arts (PCA).

2. Set-up, break-down, and basic cleaning of rooms after an event is the responsibility of the renter and will be done during the rental period. If the rental time, including clean-up, exceeds the rental period stated on the contract, the renter agrees to pay the additional rental charges plus after hours fee if applicable, to be taken out of the cleaning deposit.

3. A refundable cleaning deposit of $50.00 will be charged for all events. All or a portion of this deposit may be forfeited if any damage is done to the room, tables, or chairs, or if the room requires additional janitorial service after the rental, including vacuuming, mopping, or garbage pick-up. $25/hour beyond the two hours covered by the deposit will be charged for any additional janitorial service needed.

4. Receptacles for returnable bottles and cans and recyclable plastic and glass are provided for use by you and your guests. Please do not mix these items in with the other garbage. Garbage receptacles and bags will be provided by the Arts Center. Garbage should be bagged and carried to the garbage area at the Arts Center at the end of the event.

5. No smoking is allowed in any portion of the building.

6. If food items are served, it is the responsibility of the renter to meet all health codes and licensing requirements and renters take full responsibility as host of the event. Renters agree to indemnify the Arts Council of Pendleton and hold the Arts Council of Pendleton harmless from any and all liability arising from the serving or sale of food items on the premises.

7. Alcohol may be served, provided that all licensing requirements are met and renters take full legal responsibility as host of the event. Renters agree to indemnify the Arts Council of Pendleton and hold the Arts Council of Pendleton harmless from any and all liability arising from the serving or sale of alcohol on the premises. There must be a dedicated person(s) designated to dispensing the alcoholic beverages and they must possess either a valid OLCC Server’s Permit or have on file a completed OLCC Volunteer Alcohol Server Permit (available at the Arts Center). No alcohol maybe consumed outside the building.

8. If renter is promoting her/his event with advertising of any kind (posters, newspaper ads etc.), it must be clear that it is a private event, NOT sponsored or endorsed by the Pendleton Center for the Arts. If renter promotes her/his event with posters that mention the Pendleton Center for the Arts, they may not be placed in any area that is a violation of city policy or a general nuisance to the community. 

9. Arts Center Room Rental Cancellation Policy: Cancellation of room rental by the renting party prior to 2 weeks before the rental date shall receive a full refund of rental fees paid and all deposits made. Cancellation of room rental by renting party within 2 weeks of the rental date may forfeit a portion of the rental fee if the reservation prevented another renter from using the facility.

 

 

We agree to the terms of the rental agreement and the details described on the reverse of this form.

 

_______________________________ (sign)                ____________________________ (sign)

 

AUTHORIZED REPRESENTATIVE                        RENTER’S REPRESENTATIVE

 

 

Arts Council of Pendleton                                               Name _________________________

 

214 North Main Street                                                      Address: _______________________

 

Pendleton, OR 97801                                                        ______________________________

 

541-278-9201                                                                     Phone: ________________________

 

riverfrontcrafts@uci.net                                                   email: _________________________

 

Date: _______________                                                 Date: __________________

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